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Understanding Car Dealership Documentary Fees

Written By: Jerry Reynolds | Dec 26, 2023 5:08:00 PM

We had a CarPro Show radio show caller who owned two homes and was trying to figure out the best place of the two to register a new vehicle.  He did a lot of homework, and found that there was a lot of difference in the insurance cost between his regular home and his second home in Florida, with the full coverage insurance in Florida being much cheaper.  I pointed out to him that whatever he saved on insurance could easily be eaten up with documentary fees in Florida, where dealers routinely charge up to $1500.

What Is A Dealership Documentary Fee?

So, what is the documentary fee?  That is the charge dealers are allowed to pass on to the buyer to cover the cost of doing the paperwork, filing registration papers, making sure liens are properly recorded, making sure you get your license plates, etc.  In most states, one small mistake can cause all the paperwork to be kicked back, so everything has to be checked and double-checked.

In some states, like my home state of Texas, consumers cannot do their own registration on a new vehicle.  The documentary fee (doc fee as it is called in the business) has to be done by the dealership, which means they have to employ one to five people, depending on their volume, to go stand in line at the County Tax Assessor’s office to complete all the documents.  The times I have personally done this, and it was quite some time ago, the tax people would only let you do five registrations and then you had to go to the back of the line.  I’ve seen dealership employees (often called runners) spend entire days at the tax office.

Do most people even know they are paying this fee?  

Probably not because dealers tend to lump the doc fee in with tax, title, and license.  In the negotiation process, when a dealer prices you a car, it will be something like: “this vehicle will cost you $30,000 after rebates, plus TT&L for a total of $32,212.”  Included in that $2,212 amount is the documentary fee.  Sadly, most people when looking over their paperwork make sure the sale price is correct, but do not look at the breakdown of tax, title, and license fees.  In all cases I know of, every amount of tax, title, and license is set by the state or county except the documentary fee.

Is A Dealer Doc Fee A Legitimate Charge?

If the fee is reasonable, yes.  Trust me, you would not want to do what the dealers have to do in order to register your car.  A fair documentary fee in my mind is a maximum of $150, but understand the doc fee is at the dealer’s discretion up to a certain amount if your state sets a maximum doc fee amount.  This may come as a shock, but 40 states have no limit on the documentary fee charge.

In 2023, 30 states have no limits on the amount of doc fees that can be charged.  The top ten most expensive doc fee averages range from $995 in Florida to $499 in Nevada.  Between those two fall North Carolina, Virginia, Georgia, Maryland, Missouri, Tennessee, Wyoming, and Maine. 

Minnesota has the lowest average doc fee at $75, then California at $85, Arkansas $110, South Dakota and Oregon at &115, Iowa $135, Washington, Texas, and Indiana at $150, and West Virginia at $175.

If you are in a state that has no limits on the doc fee, I would ask what their doc fee is before going to the dealership.  It will not benefit you to shop for the best price on a car, then pay hundreds of dollars too much for a doc fee; you didn’t get the best possible deal.  Many dealers will gamble on the price of a new vehicle, counting on getting a very hefty documentary fee charge.

 If you get all the way to the finance officer and don’t know how much the doc fee is, the time to ask is before you sign the paperwork, so the doc fee can still be negotiated.

One last point, to avoid an accusation of discrimination, many dealers have a policy of charging every buyer the same doc fee.  In those cases, if you negotiate a lower doc fee, the dealer may reduce the price of the vehicle instead, and that’s fine.  The bottom line is the bottom line.

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